Thank you for your interest in sponsorship of MESC 2020.

The industry community plays an important role in providing opportunities for conference attendees to sample and explore the latest technical developments and initiatives related to Medicaid Enterprise Systems Conference.  Below you will find all available sponsorships for MESC 2020.  

Please feel free to contact NESCSO at info@mesconference.org if you have any questions regarding the conference.  We look forward to working with you in Boston at the 2020 Medicaid Enterprise Systems Conference!

Workplace Retreat (1 Available):

Introduced at MESC 2019, the Workplace Retreat is place within the Exhibit Hall for attendees to network, meet, and to relax away from the open seating areas. An area for printing of documents will also be included.

There is no charge for the sponsorship of the Workplace Retreat area located within the Exhibit Hall. The sponsoring organization will work with NESCSO and the MESC drayage service to develop the design of the Workplace Retreat, and the Workplace Retreat must be ordered through the MESC Drayage service.

In addition, the sponsor must coordinate and pay for all Internet access (bandwidth necessary determined by the conference) and electricity charges for the Workplace Retreat.

Contact David Huffman at David.Huffman@nescso.org or 508-365-7833 with any questions about this sponsorship.

Booth Rental (128 Available – $3,500 per booth):1

Each Booth Rental Sponsorship includes:

  • A 10’ x 10’ booth
  • A skirted table
  • Two chairs and a wastebasket
  • One (1) complimentary registration
  • A CVENT Lead Retrieval device, used to capture attendee contact information (one device per company; additional devices available through CVENT)
  • An 1/8 page ad (2.5”H x 3.5”W approximate size) 2,3
  • Your logo in the conference program 2,3
  • Electricity (5 amps per reserved booth) 4
  • Trash removal and nightly cleaning
  • Summary description of your organization in the conference program
  • Attendee list sent weekly beginning in July 2020

Demo Rooms (14 Available – $3,250 each): Sold Out!

A demonstration room (maximum of one (1) per company) which vary in size but can be generally be arranged to accommodate at least 100 attendees. Other room set-up arrangements may result in additional costs to the sponsor. Demo Rooms will be available beginning on Monday August 10th at 9:00 AM through Thursday August 13 at 11:00 AM (rooms open during conference hours only). All ancillary services will be ordered through MESC and billed to your account.

The Demo Room Sponsorship includes:

  • Summary description of your organization in the conference program.
  • Attendee list sent weekly beginning in July 2020

Meeting Room (10 Available Per Day – $1,000 each):

To accommodate sponsors who need meeting space for extended periods of time, but not for the full conference, we are able to provide 10 meeting rooms on the Plaza level. Rooms can be reserved on the sponsorship order form. We will work with you to ensure the right size room and set-up is reserved for your organization. 


The meeting room is available for the entire day, and multiple days may be purchased separately.

Meals and Breaks:

Meal and break sponsorships provide your organization with an opportunity to connect with all of the attendees demonstrating your organization’s support of the MESC. 

The available meals are:

  • Breakfast served in Hall D on Tuesday, Wednesday, or Thursday – $7,500 each
  • Lunch served in Hall D on Monday, Tuesday or Wednesday) – $9,000 each
  • Full Day Session Breaks (Tuesday and Wednesday) – $7,500 per day
  • Half Day Session Breaks (Monday and Thursday) – $2,500 per day

Included with every Meal and Break Sponsorship:

  • Signage on the Food and Beverage Stations
  • Summary description of your organization in the conference program
  • An 1/8 page ad (2.5”H x 3.5”W approximate size) and your logo in the conference program 2,3
  • Acknowledgement of your organization’s sponsorship during the meal
  • Attendee list sent weekly beginning in July 2020

Poster Session Reception (6 Food and 4 Beverage Stations Available – $3,000 each):

On Tuesday August 11th we will host the Poster Session Reception in the Exhibit Hall. This annual event brings together State staff from across the country to share important information about a project or effort underway in their State in an informal reception environment. Sponsorships include either food or beverage stations to provide attendees placed within the Exhibit Hall. 
Each Poster Session Food or Beverage Sponsorship includes:

  • Acknowledgement of your organization’s sponsorship during the Poster Session with your logo printed in the conference program.
  • Signage on the food and beverage stations.
  • Attendee list sent weekly beginning in July 2020

Poster Session Specialty Beverage Station (3 Available – $5,000 each):

Three specialty beverage stations are available for sponsorships during the poster session reception. The specialty Beverage Stations will include specialty beverages selected from the catering services provider. The stations will be prominently located as close as possible to your booth space or at a mutually agreed upon location in the Exhibit Hall.

Poster Session Specialty Beverage Stations Sponsorships includes:

  • Acknowledgement of your organization’s sponsorship during the Poster Session with your logo printed in the conference program.
  • Signage on the specialty beverage stations.
  • Attendee list sent weekly beginning in July 2020.

Wi-Fi Sponsorship (4 Available – Prices Vary): SOLD OUT!

Promote your organization by providing internet access to the attendees throughout the conference venue during MESC 2020.  Working with our internet services provider, we will coordinate the access to first land on a website of your design (e.g., company website, custom site directing people to your booth/demo room/industry session/networking event). There will be sufficient bandwidth for attendees to check emails and general web surfing. The sponsorship is be available for purchase by the day, with reduced rates for Monday and Thursday.

Industry Sponsored Session (20 Available – $3,600 each):

  • A room which will be arranged to accommodate up to approximately two hundred (200) attendees. 
  • Each slot is sixty (60) minutes in length, running concurrent with other sessions.
  • Rooms will have a laptop, projector and screen.

Every Industry Session Sponsorship includes:

  • A standard description of your session within the program (200 word maximum). The session is identified with your logo and company name.
  • An 1/8 page ad (2.5”H x 3.5”W approximate size) and your logo in the conference program.
  • Summary description of your organization in the conference program.
  • Attendee list sent weekly beginning in July 2020.
  • MESC staff provided lead scanning services and report.
  • Full Page: (Inside Front Cover): $6,000 Sold
  • Full Page: (Inside Back Cover): $6,000
  • Full Page: $4,000
  • Half Page: $2,000
  • Quarter Page: $1,000
  • Eighth Page: $750

Summary Description of Your Organization:

Included in the section in the conference program that highlight the types of services that your organization offers and/or the sponsorships that you have purchased. This enhancement is available to all sponsors as part of your purchase of a booth, industry session, demo room, poster session food/beverage station, Workplace Retreat and meals (one per sponsor). The description will include placement of your logo and up to a 100 words.   

Notes:

  1. We are currently working on the Exhibitor Kit and Information Sheet that will give you a listing of deadlines as well other important information.  These documents should be finalized shortly and sent to you via email.
  2. If you have more than one (1) booth and/or sponsorship that includes an ad, the ads can be combined into a larger ad size.  NESCSO must be notified by email at info@mesconference.org if you plan to combine ads to allow sufficient time for ad placement in the conference program.
  3. We need to have your ad and logo in both .eps and .jpg formats submitted no later than June 21, 2020.  Instructions for uploading your logo and ad will be emailed to the technical contact person listed on your Sponsorship Request Form.
  4. Each Exhibitor will be provided with 5 amps of electricity for each booth reserved.
  5. We will need your final Industry Session abstract submitted no later than June 21, 2020.
  6. We will need the submittal of the 100 word summary description of your organization no later than June 21, 2020.

Payment and Refunds:

Requests will be held for fourteen (14) calendar days upon receipt of the completed request form. An invoice will be sent to the main contact listed on the form. Payment must be received by the invoiced date due and will serve as confirmation of your booth(s), demo room, and/or sponsorship request.

All sponsorship and booth rental fees are NON-REFUNDABLE/NON-TRANSFERABLE.

Customer Service:

Please contact NESCSO at info@mesconference.org or 508-365-7833 with any questions or issues.

Privacy Notice:

NESCSO and the MESC will not share information about your identity, payment amount or method of payment with external organizations.