Thank you for your interest in sponsorship of MESC 2019.

The industry community plays an important role in providing opportunities for conference attendees to sample and explore the latest technical developments and initiatives related to Medicaid Enterprise Systems Conference.  Below you will find all available sponsorships for MESC 2019.  

Please feel free to contact NESCSO at info@mesconference.org if you have any questions regarding the conference.  We look forward to working with you in Chicago at the 2019 Medicaid Enterprise Systems Conference!

Workplace Retreat – Updated for 2019:

  • For MESC 2019, the Cyber Cafe is being refreshed, and rebranded as our Workplace Retreat. The vision is to include a place within the Exhibit Hall for attendees to network, meet, and to relax away from the open seating areas. An area for printing of documents will also be included.
  • There is no charge for the sponsorship of the Workplace Retreat area located within the Exhibit Hall. The sponsoring organization will work with NESCSO and the MESC drayage service to develop the design of the Workplace Retreat, and the Workplace Retreat must be ordered through the MESC Drayage service.
  • In addition, the sponsor must coordinate and pay for all Internet access (bandwidth necessary determined by the conference) and electricity charges for the Workplace Retreat.
  • Contact David Huffman at David.Huffman@nescso.org or 508-365-7833 with any questions about this sponsorship

Summary Description of Your Organization:

Included in the section in the conference program that highlight the types of services that your organization offers and/or the sponsorships that you have purchased. This enhancement is available to all sponsors as part of your purchase of a booth, industry session, demo room, poster session food/beverage station, Cyber Café and meals (one per sponsor). The description will include placement of your logo and up to a 100 words.  For example:

 

Wi-Fi Sponsorship (Four Available – Prices Vary):

Promote your organization by providing internet access to the attendees throughout the conference venue during MESC 2019.  Working with our internet services provider, we will coordinate the access to first land on a website of your design (e.g., company website, custom site directing people to your booth/demo room/industry session/networking event). There will be sufficient bandwidth for attendees to check emails and general web surfing. The sponsorship is be available for purchase by the day, with reduced rates for Monday and Thursday.

Booth Rental (124 Available – $3,500 per booth):1

  • A 10’ x 10’ booth (maximum of four (4) booths per company)

With every Booth Rental Sponsorship:

  • A skirted table
  • Two chairs and a wastebasket
  • One (1) complimentary registration
  • A CVENT Lead Retrieval device, used to capture attendee contact information (one device per company)
  • An 1/8 page ad (2.5”H x 3.5”W approximate size) 2,3
  • Your logo in the conference program 2,3
  • Electricity (5 amps per reserved booth) 4
  • Summary description of your organization in the conference program

Demo Rooms (14 Available – $3,250 each):

  • A demonstration room (maximum of one (1) per company) which vary in size but can be generally be arranged to accommodate at least 100 attendees. Other room set-up arrangements may result in additional costs to the sponsor.

With every Demo Room Sponsorship:

  • Summary description of your organization in the conference program

Industry Sponsored Session (20 Available – $3,600 each):

  • A room which will be arranged to accommodate up to approximately one hundred, fifty (150) attendees. 
  • Each slot is sixty (60) minutes in length, running concurrent with other sessions
  • Rooms will have a projector and screen, but the sponsor of the session is required to supply their own laptop computer

With every Industry Session Sponsorship:

  • A standard description of your session within the program (200 word maximum). The session is identified with your logo and company name.
  • An 1/8 page ad (2.5”H x 3.5”W approximate size) and your logo in the conference program
  • Summary description of your organization in the conference program

Meals and Breaks (Food and Beverage Included):

  • Continental Breakfast served in the Exhibit Hall on Tuesday, Wednesday, or Thursday – $7,500 each
  • Buffet Lunch served in the SkyLine Ballroom (adjacent to the Exhibit Hall): Monday, Tuesday, Wednesday, or Thursday – $9,000 each
  • Full Day Session Breaks (Tuesday and Wednesday – $7,500 per day
  • Half Day Session Breaks (Monday and Thursday) – $2,500 per day

With every Meal and Break Sponsorship:

  • Signage on the Food and Beverage Stations
  • Summary description of your organization in the conference program
  • An 1/8 page ad (2.5”H x 3.5”W approximate size) and your logo in the conference program 2,3
  • Acknowledgement of your organization’s sponsorship during the meal

Tuesday Poster Session Reception (6 Food and 4 Beverage Stations Available – $3,000 each):

  • Acknowledgement of your organization’s sponsorship during the Poster Session with your logo printed in the conference program
  • Signage on the food and beverage stations

 Advertising:

  • Full Page: $4,000
  • Full Page: (Inside Front Cover): $6,000
  • Full Page: (Inside Back Cover): $6,000
  • Half Page: $2,000
  • Quarter Page: $1,000
  • Eighth Page: $750

Notes:

  1. We are currently working on the Exhibitor Kit and Information Sheet that will give you a listing of deadlines as well other important information.  These documents should be finalized shortly and sent to you via email.
  2. If you have more than one (1) booth and/or sponsorship that includes an ad, the ads can be combined into a larger ad size.  NESCSO must be notified by email at info@mesconference.org if you plan to combine ads to allow sufficient time for ad placement in the conference program.
  3. We need to have your ad and logo in both .eps and .jpg formats submitted no later than June 21, 2019.  Instructions for uploading your logo and ad will be emailed to the technical contact person listed on your Sponsorship Request Form.
  4. Each Exhibitor will be provided with 5 amps of electricity for each booth reserved.
  5. We will need your final Industry Session abstract submitted no later than June 21, 2019.
  6. We will need the submittal of the 100 word summary description of your organization no later than June 21, 2019.

Payment and Refunds:

Requests will be held for fourteen (14) calendar days upon receipt of the completed request form. An invoice will be sent to the main contact listed on the form. Payment must be received by the invoiced date due and will serve as confirmation of your booth(s), demo room, and/or sponsorship request.

All sponsorship and booth rental fees are NON-REFUNDABLE/NON-TRANSFERABLE.

Customer Service:

Please contact NESCSO at info@mesconference.org or 508-365-7833 with any questions or issues.

Privacy Notice:

NESCSO and the MESC will not share information about your identity, payment amount or method of payment with external organizations.