Advertising Guidelines

Thank you for choosing to Exhibit/Sponsor at the 2017 Medicaid Enterprise Systems Conference.

Below are some guidelines to use for submitting advertising graphics for the conference program.

  1. All files in CMYK color space. Any files submitted in RGB will be converted, but quality of converted file cannot be guaranteed.
  2. Submit ads as .EPS or .TIF format. Also submit a .JPG file for proofing purposes.
  3. All ads should be 300 dpi or better.
  4. Bleed ads should have 1/8-inch bleed on all sides.
  5. We recommend that all fonts in ads be converted to outlines. This will prevent possible font substitution for any unique fonts.
  6. No later than the end of the day on June 30, 2017, email your graphics to info@mesconference.org, or upload your graphics to our Google Drive folder here. NO EXCEPTIONS!
  7. The following advertising graphics are included with a booth rental or sponsorship:
  • With a booth rental you will get a 1/8 page ad as well as your logo in the conference program.
  • With a Meal Sponsorship (breakfasts/lunches) you will get a 1/8 page ad in the conference program.
  • With a Break Sponsorship, your logo will be displayed in the conference program.
  • With an Industry Session you will get a 1/8 page ad in the conference program.

Important Note: If you have more than one (1) booth/sponsorship that includes an ad, the ads can be combined into a larger ad size. We will need to receive written (email) notification if you decide to combine ads so we can adjust the program pages accordingly. For example, you can combine your 1/8 page ad for your Exhibitor Booth sponsorship with your 1/8 page ad for your Meal sponsorship to make a 1/4 page ad. As a bonus, if you do combine your ads, your ad will be rounded up to the nearest size. You don’t have to combine your ads – it’s your option.

8. The Conference Program will be 8.5″ x 11″ and the maximum ad sizes are as follows:

I. Eighth Page Ads
Ad size is 3.5 inches wide by 2.25 inches tall (landscape layout).
Any eighth page ad not submitted in landscape mode will be rejected.
Any ad submitted with dimensions larger than specified will be scaled proportionately to fit within the specified dimensions.

II. Quarter Page Ads
Ad size is 3.5 inches wide by 4.5 inches tall (portrait layout).
Any quarter page ad not submitted in portrait mode will be rejected.
Any ad submitted with dimensions larger than specified will be scaled proportionately to fit within the specified dimensions.

III. Half Page Ads
Ad size is 7.25 inches wide by 4.5 inches tall (landscape layout).
Any half page ad not submitted in landscape mode will be rejected.
Any ad submitted with dimensions larger than specified will be scaled proportionately to fit within the specified dimensions.

IV. Full Page Ads (not inside front or back cover)
Ad size is 8.5 inches wide by 11 inches tall (portrait layout).
Any full page ad not submitted in portrait mode will be rejected.
Any ad submitted with dimensions larger than specified will be scaled proportionately to fit within the specified dimensions.
Include a minimum of 1/8 inch bleed on all sides.
The program is spiral bound. Keep all text and/or critical images (e.g. logos) at least 1/2 inch from the left and right sides.

V. Full Page Ads (inside front or back cover)
Ad size is 9 inches wide by 11 inches tall (portrait layout).
Any full page ad not submitted in portrait mode will be rejected.
Any ad submitted with dimensions larger than specified will be scaled proportionately to fit within the specified dimensions.
Include a minimum of 1/8 inch bleed on all sides.
The program is spiral bound. Keep all text and/or critical images (e.g. logos) at least 1/2 inch from the right side.

9. Additional ad space may be purchased at the following prices:

Full page: $4,000.00
Full page: (Front Inside Cover): $6,000.00
Full page: (Back Inside Cover): $6,000.00

Half page: $2,000.00
Quarter page: $1,000.00
Eighth page: $500.00

If you have any questions regarding the submission process, please do not hesitate to contact us at info@mesconference.org. We value your participation as an integral part of the success of this event and we look forward to working with you on the 2016 Medicaid Enterprise Systems Conference in St. Louis Missouri!