Thank you for your interest in sponsorship of the 2015 Medicaid Enterprise Systems Conference.

The industry community plays an important role in providing opportunities for conference attendees to sample and explore the latest technical developments and initiatives related to Medicaid Enterprise Systems Conference.  Below you will find all available sponsorships for MESC 2015.  

Please feel free to contact NESCSO at info@mesconference.org if you have any questions regarding the conference.  We look forward to working with you in Des Moines Iowa at the 2015 Medicaid Enterprise Systems Conference!

New for 2015!

Summary Description of Your Organization:

In 2015 we are going to include a new section in the conference program to highlight the types of services that your organization offers and the sponsorships that you have purchased. This enhancement is available to all sponsors as part of your purchase of a booth, industry session, demo room, poster session food/beverage station, Cyber Café and meals (one per sponsor). The description will include placement of your logo and up to a 100 words.  For example:

Iowa State Fair Scavenger Hunt at the Tuesday Networking Event:

A great way to network and partner with your colleagues and attendees to build upon existing, or create new relationships. Assemble your six person team of participants, each sponsor can field multiple teams, to make their way through the World Famous Iowa State Fair and collect ten stamps of accomplishments. The first team to complete the scavenger hunt will receive the soon to be world famous “Buttercup Trophy” for the sponsoring organization. Included in this sponsorship are the following:

  • Placard with your logo
  • Poster Sign-up Board for placement near your booth (or near your demo room). Other types of sponsors will have their sign-up board hosted at the Information Desk but can have it moved (e.g., industry session sponsors can have it moved to the session room, meal sponsors can have it moved into the room where the meal is being served)
  • Admission to the Iowa State Fair for your team
  • Iowa staff person to serve as your guide
  • Acknowledgement of your organization’s sponsorship in the conference program
  • Bragging rights and a trophy for your booth, but only if your team wins…

There will be a maximum of twenty (20) teams.  It costs $500 to sponsor a team.

 

Booth Rental (89 Available – $2,500 per booth):1

  • A 10’ x 10’ booth (maximum of four (4) booths per company)
  • A skirted table
  • Two chairs and a wastebasket
  • One (1) complimentary registration
  • An 1/8 page ad (2.5”H x 3.5”W approximate size) 2,3
  • Your logo in the conference program 2,3
  • Electricity (5 amps per reserved booth) 4
  • Summary description of your organization in the conference program

Demo Rooms (9 Available – $2,500 each):

  • A demonstration room (maximum of one (1) per company) which vary in size but can be generally be arranged to accommodate up to fifty (50) attendees in theater or banquet configuration. Other room set-up arrangements may result in additional costs to the sponsor.
  • Summary description of your organization in the conference program

Industry Sponsored Session (26 Available – $3,500 each):

  • A room which will be arranged to accommodate up to approximately one hundred twenty (120) attendees. Other room set-up arrangements may result in additional costs to the sponsor.
  • Available for one (1) sixty (60) minute session during the conference
  • Rooms will have a projector and screen, but the sponsor of the session is required to supply their own laptop computer
  • A standard description of your session within the program (150 word maximum)
  • An 1/8 page ad (2.5”H x 3.5”W approximate size) and your logo in the conference program
  • Summary description of your organization in the conference program

Meals and Breaks (Food and Beverage Included):

  • Continental Breakfast served in the Exhibit Hall, with most tables in the Grand Ballroom Pre-Function space: Tuesday, Wednesday, or Thursday – $5,000 each
  • Buffet Lunch served in Hall A: Monday, Tuesday, Wednesday, or Thursday – $10,000 each
  • Session Breaks in the Exhibit Hall (Tuesday, Wednesday, Thursday morning), and in the Grand Concourse or Grand Ballroom Pre-Function space (Monday Afternoon, Thursday Afternoon) – $5,000 per day

With Every Meal and Break Sponsorship:

  • Signage on the Food and Beverage Stations
  • Summary description of your organization in the conference program
  • An 1/8 page ad (2.5”H x 3.5”W approximate size) and your logo in the conference program 2,3
  • Acknowledgement of your organization’s sponsorship during the meal

Wednesday Poster Session Reception (6 Food and 4 Beverage Stations Available – $2,500 each):

  • Acknowledgement of your organization’s sponsorship during the Poster Session with your logo on the Poster Session Voting Ballot and in the conference program
  • Signage on the food and beverage stations

Cyber Cafe – RESERVED!:

  • There is no charge for the sponsorship of the Cyber Café (to be located within the Exhibit Hall). The sponsoring organization is responsible for providing all hardware and manpower to staff the Cyber Café throughout the conference with ten (10) workstations equipped with Microsoft Office, a network printer and paper and toner supplies. In addition, the sponsor must coordinate and pay for all Internet access (bandwidth necessary determined by the conference) and electricity charges.
  • Contact David Huffman at David.Huffman@umassmed.edu or 508-856-6425 with any questions about this sponsorship

 Advertising:

  • Full Page: $4,000
  • Full Page: (Front Inside Cover): $5,000
  • Half Page: $2,000
  • Quarter Page: $1,000
  • Eighth Page: $500

 

Notes:

1. We are currently working on the Exhibitor Kit and Information Sheet that will give you a listing of deadlines as well other important information.  These documents should be finalized shortly and sent to you via email.

2. If you have more than one (1) booth and/or sponsorship that includes an ad, the ads can be combined into a larger ad size.  NESCSO must be notified by email at info@mesconference.org if you plan to combine ads to allow sufficient time for ad placement in the conference program.

3. We need to have your ad and logo in both .eps and .jpg formats submitted no later than June 5, 2015.  Instructions for uploading your logo and ad will be emailed to the technical contact person listed on your Sponsorship Request Form.

4. Each Exhibitor will be provided with 5 amps of electricity for each booth reserved.

5. We will need your final Industry Session abstract submitted no later than June 5, 2015.

Payment and Refunds

Requests will be held for fourteen (14) calendar days upon receipt of the completed request form. An invoice will be sent to the main contact listed on the form. Payment must be received by the invoiced date due and will serve as confirmation of your booth(s), demo room, and/or sponsorship request.

All sponsorship and booth rental fees are NON-REFUNDABLE/NON-TRANSFERABLE.

Customer Service

Please contact NESCSO at info@mesconference.org or 508-856-6425 with any questions or issues.

Privacy Notice

NESCSO and the MESC will not share information about your identity, payment amount or method of payment with external organizations.