Thank you for your interest in sponsorship of the 2014 Medicaid Enterprise Systems Conference.

Below you will find all available sponsorships for MESC 2014.  Please feel free to contact NESCSO at info@mesconference.org if you have any questions regarding the conference.  We look forward to working with you!

Denver Airport Shuttle Service ($7,500 per day) – NEW for MESC 2014

Join us in making the conference experience more convenient and cost effective for our attendees by sponsoring a day of shuttle service from Denver International Airport to the Hyatt Regency Hotel. The schedule of shuttle bus services is as follows:

  • Sunday August 17th – Motor coach services (50 passenger buses) for transportation from the airport directly to the Hyatt Regency Hotel between 2:00 PM and 6:00 PM*
  • Monday August 18th –  Motor coach services (50 passenger buses) for transportation from the airport directly to the Hyatt Regency Hotel between 8:00 AM and 12:00 noon*
  • Thursday August 21st – Motor coach services (50 passenger buses) for transportation from the Hyatt Regency Hotel directly to Denver International Airport between  3:30 PM and 7:00 PM**

* Current schedule is for the motor coach buses to make pick-ups for 50 passengers at the airport on twenty minute intervals. The number of buses and schedule are subject to change.
** Current schedule is for the motor coach buses to make pick-ups for 100 passengers at the hotel on twenty minute intervals. The number of buses and schedule are subject to change.

Included in this is sponsorship are the following:

  • Acknowledgement of your sponsorship in the conference program
  • Signage with your organization’s name and logo in the motor coach bus
  • Signage with your organization’s name and logo with the shuttle service greeter

Booth Rental:$2,500 each

  • A 10’ x 10’ booth
  • A skirted table
  • Two chairs and a wastebasket
  • One (1) complimentary registration
  • An 1/8 page ad (2.5”H x 3.5”W approximate size) 2,3
  • Your logo in the conference program 2,3
  • Electricity (5 amps per reserved booth) 4

Demo Rooms: Sold Out!

  • A room which can be arranged to accommodate up to fifty (50) attendees in theater or banquet configuration. Other room set-up arrangements may result in additional costs to the sponsor.

Industry Sponsored Session: $3,500 each

  • A room which will be arranged to accommodate up to one hundred forty (140) attendees. Other room set-up arrangements may result in additional costs to the sponsor.
  • Available for one (1) sixty (60) minute session during the conference.
  • Rooms will have a projector and screen, but the sponsor of the session is required to supply their own laptop computer.
  • A standard description of your session within the program (150 word maximum).
  • An 1/8 page ad (2.5”H x 3.5”W approximate size) and your logo in the conference program.

Meals (Food and Beverage Included):

  • Breakfast: Tuesday, Wednesday, or Thursday – $8,000 each
  • Lunch: Monday, Tuesday, Wednesday, or Thursday – $8,000 each
  • Session Breaks: Tuesday, Wednesday, or Thursday – $5,000 per day

With Every Meal Sponsorship:

      • An 1/8 page ad (2.5”H x 3.5”W approximate size) and your logo in the conference program2,3
      • Acknowledgement of your organization’s sponsorship during the meal

 With Session Breaks Sponsorhip:

      • Your logo in the conference program2,3
      • Acknowledgement of your organization’s sponsorship of the breaks in the conference program

With Every Industry Session:

      • An 1/8 page ad (2.5”H x 3.5”W approximate size)2,3
      • A standard description (150 word maximum) of your session within the program agenda 5

Applicable to all of the above – acknowledgement of your organization’s sponsorship during the break or meal.

Wednesday Poster Session Reception: 

  • Six (6) Food and four (4) Beverage Stations – $2,500 each

Advertising:

  • Full Page: $4,000
  • Full Page: (Front Inside Cover): $5,000 
  • Full Page: (Back Inside Cover): $5,000
  • Half Page: $2,000
  • Quarter Page: $1,000
  • Eighth Page: $500

Notes:

1. We are currently working on an Exhibitor Kit and Information Sheet that will give you a listing of deadlines as well other important information.  These documents should be finalized shortly and sent to you via email.

2. If you have more than 1 booth and/or sponsorship that includes an ad, the ads can be combined into a larger ad size.  NESCSO must be notified by email at info@mesconference.org if you plan to combine ads to allow sufficient time for ad placement in the conference program.

3. We need to have your ad and logo in both .eps and .jpg formats submitted no later than May 16, 2014.  Instructions for uploading your logo and ad will be emailed to the technical contact person listed on your Sponsorship Request Form.

4. Each Exhibitor will be provided with 5 amps of electricity for each booth reserved.

5. We will need your final Industry Session abstract submitted no later than May 16, 2014.

Payment and Refunds

Requests will be held for fourteen (14) calendar days upon receipt of the completed request form. An invoice will be sent to the main contact listed on the form. Payment must be received by the invoiced date due and will serve as confirmation of your booth(s), demo room, and/or sponsorship request.

All sponsorship and booth rental fees are NON-REFUNDABLE/NON-TRANSFERABLE.

The industry community plays an important role in providing opportunities for conference attendees to sample and explore the latest technical developments and initiatives related to Medicaid Enterprise Systems Conference.

Cyber Cafe: Reserved!
There is no charge for the sponsorship of the Cyber Café (to be located within the Exhibit Hall). The sponsoring organization is responsible for providing all hardware and manpower to staff the Cyber Café throughout the conference with ten (10) workstations equipped with Microsoft Office, a network printer and paper and toner supplies.  In addition, the sponsor must coordinate and pay for all Internet access charges. Please contact Anita James at Anita.James@umassmed.edu or 508.856.2211 if you have any questions regarding the 2014 MESC Cyber Cafe

We look forward to working with you this year in Denver, Colorado  at the 2014 Medicaid Enterprise Systems Conference!