The 2017 MESC Poster Session
The 2017 Medicaid Enterprise Systems Conference (MESC) Poster Session will be held on Thursday evening August 17, 2017.
The Poster Session is an opportunity for states to display projects or research underway within their home state. The poster session provides state attendees a way to graphically present a project that might not lend itself to a session or panel discussion. The format of the Poster Session is for states to design a graphic display of their project on a 4’x8’ poster board. Presenters participate in engaging their colleagues from across the country in an active discussion about their project.
Our goal is for all states in attendance to showcase their great work. As an incentive to participate, the Conference will provide reimbursement for one person from each participating state to include: early bird conference registration fee, hotel accommodation and travel expenses (see additional details below).
The conference will also recognize two “Posters of Excellence” in the categories of Outstanding Concept and Outstanding Visual Presentation (rules in FAQs below). The event will feature sponsored food and drink stations offering attendees an opportunity to network while viewing the illustrated work of States and their partners.
Poster Session FAQ’s
How is a poster entered into the Poster Session?
Similar to submitting abstracts in response to the Call for Papers/Abstracts, the Planning Committee asks you to submit an abstract (150 words or less) or description of the poster or posters. We do not have any predefined subject list but we invite you to reference the subject areas of the conference agenda for relevant ideas. We would like posters to compliment the main themes of the agenda.
Questions regarding your abstract submission or the submission process can be sent to firstname.lastname@example.org.
Who may submit a poster?
We invite State attendees to submit posters individually or as teams. State team poster submissions may include partners from the vendor community, universities, or other nonprofit organizations. Vendors may not submit posters individually but may be part of a State team.
How do I sponsor a food or drink station?
There are a total of 10 food and beverage stations available for sponsorship. Please go to the sponsorship page at: http://www.mesconference.org/sponsorships/
What dimensions are acceptable for posters?
The posters will be attached to portable walls supplied by the conference that are 4 feet high by 8 feet long (see pictures from the 2013 poster session). You may actually attach a grouping of smaller posters or one large poster that will fit on the portable wall. The conference will supply tape or push pins to secure the poster to the wall. Any other specialty materials need to affix the poster to the wall must be provided by the presenter(s).
Should the posters be black and white or color?
Posters may be either black and white or color.
Who will be responsible for producing and ensuring that the posters are delivered to the conference?
All posters must be produced by the presenter(s). The presenter(s) is responsible for bringing or delivering the poster to the conference.
How will the incentives work for State attendees presenting a poster?
One (1) State attendee per state will be reimbursed after the conference for their participation in the Poster Session. NESCSO will provide forms and instructions for reimbursement. Please note that the Poster Session incentives (i.e., registration, travel, and lodging reimbursement) will only be available to State staff.
Is there a limit to the number of poster abstracts that a State can submit?
We would like to have participation by all States attending the conference. Space will be limited so the conference reserves the right to limit the number of posters based on the response. At this point in time, we encourage State attendees to enter as many poster abstracts as they wish. The conference will only reimburse one (1) State attendee per state for their conference related expenses regardless of how many posters or presenters are accepted.
Who will set-up/take down my poster? May I bring other collateral materials?
You will be responsible for setting up and taking down your poster. Set up should be completed prior to 4:45 PM on Thursday, removal of posters should occur after noon on Friday. Please do not bring any collateral materials or props. The conference staff will ask you to remove any props or materials in your poster area that are not affixed to the poster portable wall. We ask vendors who are part of State poster teams NOT to display company specific materials or company brochures, etc. This should not be an extension of vendor exhibit booths. Any posters remaining at 1:00 PM on Friday will be disposed of by convention center staff.
Poster presenters should plan on arriving at least one hour in advance of the start of the Poster Session, no later than 4:00 PM on Thursday.
You are responsible for printing, shipping and removing your poster.
When will I find out if my poster has been accepted?
Final notification of the acceptance of your poster abstract will be sent by email by the end of June. You may also contact David Huffman at 508-365-7833 or at David.Huffman@umassmed.edu if you have any questions regarding the 2017 MESC Poster Session.